To:

Dy.Manager (Sales /Accounts) (All)
Zonal managers (All)

SUB.:- Delay in preparation and despatch of invoice to the Cotton Buyers.

Vide our various Circulars, we have already pointed out to you that there are alot of complaints about the non-receipt of Invoices, Debit and Credit Notes by the Cotton Buyers.   Vide our earlier circular, 15 dyas period was stipulated for despatching the invoices to the parties from the date of delivery cotton buyers are also required to file their sales tax income tax return timely for which the receipt of invoices is a must.

Due to non receipt of invoice for an abnormal period, they are facing lot of problems.   This was pointed out from time to time.  It is also worth to note that the Federation is also required to file S.T./I.T. return on the basis of delivery and invoices before the stiputlated period.  Late preparation of invoices may result in incorrect filing of Sales Tax Return and less payment of Tax which attract interst @2% pm.   Therefore, it is in your own interest to ensure that the invoces are sent to the HO in time.  Else, the concerned officers will be held personally responsible.

With a view to monitor and update ourselves you are direted to submit a weekly report in the enclosed proforma.  The delivery orders issued from 1st August 2000 of any season needs to be included in this enclosed proforma.  The 1st such a report from 1st August 2000 to 25th August 2000 being a fortnightly report be forwarded on 17th August 2000 through Email/Fax.  Thereafter, the weekly report as under needs to be submitted to this office:-

Dy. Manager (Sales /Account) may please note that if this information is not forwarded, I will be constrain to take up this matter seriously for further necessary action.   If you have any further clarification, please do not hestitate to contact us.

(V. K. Kokate)
General Manager (A&F)

To

Shri D. R. Mahajan
Manager (A/F)
Gautam Bldg.
Mumbai

Name of the Zone: ________________________

Name of the Party: __________________________

R30 From: Shri _______________
Dy.Manager (S/A)
Zone ________________________